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Table of Contents

Open the Page Permissions Tab

In order to view and manage the page restrictions:

  1. Open the admin panel

  2. In the left navigation bar, select “Permission Management” under the title “Smateso Configuration”

  3. Click on the tab “Page Restrictions”

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Managing page restrictions in a space independently from users/groups

Select a space

To get the list of all pages and their restrictions, you need to select a space first:

  1. Click on “Select a Space”

  2. Type at least two characters of the space name

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Tip

They do not have to be the first two characters of the name.

After selecting the space a list of all pages and subpages with the current restrictions is shown.

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Tip

To see or unsee all subpages click on “Expand All” and “Collapse All”

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Understanding the currently set restrictions and symbols in the page restriction tab

When looking at the table of pages the amount of information and settings displayed can be overwhelming.
Here is a short description of all symbols /icons and settingstheir meaning.

Symbol/Setting

Meaning

Explanation

No restrictions

There are no page restrictions

Editing restricted

Everyone can view the page, but only some can edit.

Viewing and editing restrcited

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Inherited restrictions

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Restricted for users/groupsrestricted

The viewing and editing of the page is restricted. Only users/groups with permissions can view and/or edit.

NOTE: Viewing restrictions are inherited to subpages, edit restrictions are not.

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Users/groups with permissions to the restricted page

Shows which users/groups have permissions in case the page is restricted.

You can find out more about how page restrictions work here: https://confluence.atlassian.com/conf713/page-restrictions-1077913203.html

Editing the page restrictions independently from a user/group

  1. For the page you want to restrict/lift the restrictions, go to the column “Restrictions”

  2. Choose a setting in the dropdown menu

  3. When you are done making changes, click on “Save permission changes”
    (You need to save the changes you made, before going to the next page)

  4. If you want to “Reset” all made changes and restore the original state, click on “Reset”.

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Tip (NOT WORKING CURRENTLY DUE TO DIRECT SYNCHRONIZATION)

To find out the original setting (without having to reset all made changes), have a look at the following:

  • originally “no “No restrictions”: open lock and no people-icon next to the drop down

  • originally “Editing restricted”: open lock and a people-icon next to the drop down

  • originally “Viewing and editing restricted”: closed red lock and a people-icon next to the drop down

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Managing permissions for restricted pages for a user/group

You can also edit the page permissions of a specific user/group

Selecting the user or group

To view or manage page permissions for a certain user/group you have to select the respective user/group:

  1. In the last column, click on the “Select”-button

  2. Choose whether you want to select a user or group

  3. Type at least two characters of the name if of the user/group you want to select

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Tip

They do not have to be the first two characters of the name.

After selecting the user/group the currently set permissions for the pages in the seleczed selected space are shown.

Understanding the currently set oage permission for a user/group and symbols in the page restriction tab with a user/group selected

When looking at the table of pages the amount of information and settings displayed can be overwhelming.
Here is a short description of all symbols/icons and settings

Symbol/Setting

Meaning

Explanation

You can find out more about how page restrictions work here: https://confluence.atlassian.com/conf713/page-restrictions-1077913203.html Image Added

Editing page permissions for a user/group

After selecting a user/group, you can edit their space permissions:

  1. Click on the according checkboxes, where you want to set/remove permissions for the selected user/group

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Note

  • Depending on the Restrictions set for a page, checkboxes will be disabled.
    e.g.: If “no restrictions” is selected for a page, you won’t be able to check the view and edit checkbox for a user/group.

  • If you check the “edit permission”-box, view permissions will be checked automatically

2. When you are done making changes, click on “Save permission changes”
(You need to save the changes you made, before going to the next page)

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Tips

  • Changes will be marked with an asterisk, so you always know what the orignal setting wasIf you want to set/remove all permissions in a space or the same permission in all spaces, you can use the checkboxes on the left side of the list and on top of the list

  • In case you selected a user, checkboxes will have a blue background if the user has permissions for that case by a group membership

  • Next to the “view permission”-checkboxes of a subpage an “info”-icon is shown, reminding you that this subpage might inherit view permissions from its parent page.

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